How to Stay Focused and Productive When Working

Working on multiple business and trying to stay focused on tasks can sometimes be hard, and sometimes my time on certain projects lacks more than it should. Over the course of the last few years, I have been working on finding more solutions and ways to keep on task, prioritize important tasks, and stay motivated with the doom and gloomy tasks.

1. Create A To-Do List

The night before work or the morning before I start work I create a To-Do list for the day. This helps me sort which are the more important tasks to get finished and which ones are lower, but still important tasks. This plans out my day and doesn’t make me spend any more effort on what I should/shouldn’t be doing, it’s all laid out for me at the start of the day. By creating this list, I am able to stay more focused on the tasks as I know what needs to get done and am able to wrap my head around the game plan for the day. I highly suggest for anyone to create a to-do list each day, it doesn’t need to be perfect and you don’t need to stick to it 100% but its a good starting point on staying on task and being productive. On top of it all, it’s always satisfying when you get to scratch off a task on the sheet and eventually get down to a few tasks left.

2. Working in 30 Minute Intervals

For anyone, it can often be distracting working in an office or at home on a computer. There are many things to do on a computer and staying on task can sometimes be hard. I like to do work in 30 minute increments, or if you have a task that’s 40 mins, sit and ensure that gets done before anything else. Once the task is done or 30 mins has passed, stand up stretch your legs, take a walk, or do something else for 2-3 mins that isn’t work. Scientific research shows that you are most focused in 30 min intervals with a small break then trying to stay focused for longer periods of time, this is called the Pomodoro technique.

I have a couple hourglasses on my desk to help with this technique. I can’t say I use it all the time but when I am really trying to push I definitely do find it very helpful!

3. Determine Productivity

There is always a certain time of day that we feel we are most productive, some people find they are more productive in the morning and some find they are more productive after lunch. Whatever time of day is your most productive, try and schedule the more important tasks during that time. For me, the morning is always the more productive time, so my to-do list reflects this by always putting the more important tasks first.

4. Don’t Multi-Task – WORK ON ONE THING AT A TIME

Some people try to multi-task with tasks and some might even be really goo at this, but I find dedicating time to one project yields more positive results then splitting your time with multiple projects. If you can give a task your 100% attention, you are more likely to finish it quicker and to a better standard then if you have multiple projects on the go at one time.

My Work Vacation in Mexico

During the month of November, I went on a work vacation to Mexico with both my family and a few employees. I knew that there would be many distractions around that I needed to figure out a solution on how to deal with. Before leaving, we came up with a schedule on what times of days would be work, and what times of day would be for family time and other activities. It was sometimes hard to stay focused and on task when I saw my wife and children playing in the pool or going on cool excursions, but I was determined to stay on my schedule. I had a seperate office away from all the noise, which helped me to tone everything out and settle down and work just as I would if I was working here in Ontario using the tips above that I discussed. Cold Coronas were always a welcome reward for sticking to the plan!

 

Books that have Been Influential in Helping Me Stay Focused and Motivated

I always love to find new books that can help me improve my overall business sense. Whether riding a bike or in my car, I often listen to ebooks. There have been many books out there that I have listened to, but two of my favourite ones on being focused and motivated are Start with Why: How Great Leaders Inspire Everyone to Take Action by Simon Sinek and The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy by Chris Bailey.  I highly suggest anyone who likes to read to tackle Simon Sinek’s and Chris Bailey’s books as they provide a great inside look on how some of the most influential businessman stay focused and on task and continue to be motivated by the work that they do.

Conclusion

There are many different tips and tricks that can be used when staying on task. The above are some of the few I use each and everyday to help me with my businesses. These tasks may not work for everyone, and some might even have a better more defined strategy that may be worth looking into. If you have other tips and tricks you would like to share with me or the readers please do!

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July Income Report

July was my first full month as a full time online entrepreneur! It was a lot of fun!

I am not sure if it will ever wear off but the lifestyle change has certainly had me smiling/pinching myself a few times in July…

  • Taking my 3 year old son “camping” in the backyard mid-week
  • Biking home from work to jump in the pool with the family (and a cold beer) mid-afternoon mid-week
  • Having some of my biggest revenue number days while on a canoe trip

In this income post I will try to share what I have learned and failed at over the month and the performance of the businesses!

My Business Focus Points:

  1. Passive Income Website Portfolio
  2. AuthorityWebsiteIncome Blog
  3. SEO & Expired Domain Services:
  4. Amazon FBA Business
    • Brand #1
    • Brand #2
    • Brand #3
    • New Web App Project

Key Successes

  1. FBA Brand #1 – After June where the FBA business I sold but still own one third of struggled due to the associate account getting suspended it was great to see a very solid bounce back for the business.
  2. Partnerships – With the added time I have had there have been several interesting partnership opportunities that have come up while I have been in discussions with people. The challenge is to ensure I do not take on more than I can handle and continue to build my teams capacity at handling projects.
  3. Backlink Analysis & Discussions with Clients – After talking to over 50 readers of AuthorityWebsiteIncome last month it became clear there was a need for a couple things one of which was more help to answer the question of “how many backlinks do I need to rank on the first page”. Because of those discussions and how my team already does this analysis I created a very simple little offer that provides a lot of value to people with a website.
  1. Training – While I had the day job one of the areas that I was definitely not spending enough time on was education and training. My information “diet” had been very very lean and I read very few websites/took no training. With the added time I have scheduled some time each week to spend time completing high quality training and focusing on deliberate training/practise. Here are a few of the great training programs I am taking right now (in addition to listening to about 1 book/week while I bike to/from work)…
    1. 1 authority machineAuthorityMachine + Internship – The training created by Hayden and Spencer is great and I have heard awesome feedback about the internship from some individuals who have gone through it. Highly recommended!
    2. 2 udemyInvesting in Website (Free Udemy Course) – This course is for people looking at how to invest in websites. It is created by Eric from DigiStrats who I have worked with and also take some of his training before. Great information + right now the course is free!
    3. 3 amz aff bootcampAMZ Affiliate Bootcamp – This course is created by Tung Tran and provides a lot of information on how to make money with Amazon Affiliate sites. Lots of great information for a beginner wanting to make money with an Amazon Affiliate site.
    4. New LinkBuilding Strategy – More to come on this but as we test out different strategies we are finding a lot of success with one particular strategy to get the worlds best links.

Key Failures

    1. Productivity Increase Not 1:1 With Increased Hours – With the added hours my productivity has not increased 1:1. I don’t find this too surprising and will continue to work on being more effective and productive. Listening to a great book right now bye a fellow Canadian Chris Bailey The Productivity Project and I am liking how actionable it is!

  1. Realizing Several Teams are Not Setup for Success! – After I did an analysis on a few of my businesses I realized that several of my teams are not setup for success. The main reason is that I have deviated from my favourite business book (E-Myth Revisited) and don’t have the Entrepreneur / Manager / Technician clearly defined. I wrote more details about this failure here.

 

2016 Business Goals

Below is my businesses main goals for 2016

4 goals

Download This Easy to Edit and Printable Goals Template – FREE

(Note – FBA Brand #2 Has Been Replaced With my SAAS Business)

Part 1 – Passive Authority & Niche Website Income Profit/Loss

5 passive income goals

3 Goals in 2016 for my Website Portfolio Business

  1. Systematize Top 20 Sites in Portfolio

July Update – I have plans in motion to grow my team and this one may come down to the wire but will have a new project manager to help me with managing my passive income portfolio.

  1. Buy 1 Site Per Month

July Update – A great website purchase was made in July. It was a good deal for both the seller and myself, with only a couple months of earnings history it would have been tough for him to sell anywhere else while we were able to combine a purchase price, earnout and services from LightningRank.com to come up with a deal that has everyone happy.

  • GOAL = 1 Website
  • ACTUAL = 1 Great Website Purchased

6 websites purchased

If any readers are looking to sell their profitable site(s) VERY QUICKLY let me know by emailing me. I can let you know in 12hrs if I am interested and complete the purchase in 24-48hrs – Contact Me Here

I have found the right sellers are those…

  • Looking to sell FAST (under 24hrs has been accomplished!) (shorter time for due diligence on my end increases risk for me)
  • Not wanting to spend a lot of time on the sales process (analytics and income proof is all I need)
  • High quality sites making over $500/month often make sense to sell via other channels (EmpireFlippers or FEInternational are great places)
  • SEO done to the site can be questionable and that increased risk will be reflected in the sales price
  • Understand that the benefits of the bullet points above means the sales multiple will be lower

If you have a website you are looking to sell fast please let me know

 

  1. Sell Websites Strategically for $100k Total

July Update – The website sale is still on track with the group that has taken over the site still doing a great job.

 

PRIMARY GOAL – OVERALL INCOME FOR WEBSITE PORTFOLIO ABOVE $10k/MONTH

7 passive income portfolio

July Update – The ongoing issue with the partnerships associate account at Amazon is still holding this number down lower than I would like.

 

Part 2 – Authority Website Income Blog Profit/Loss

8 awi goals

3 Goals in 2015 for AuthorityWebsiteIncome.com

  1. Post Once Per Week

July Update – Now that I am working full time I should have no excuses to not hit this goal. There are plenty of topics I want to talk about that I believe would add value so it is good to see me back to hitting my target numbers with my first full month working online.

  • Plan = 4
  • Actual = 4

9 number of posts published

  1. 10x my Outreach

July Update – Continued success on this front with a lot of effort spent performing podcasts in July. The story/strategy of turning an Amazon Affiliate site into an FBA business and then selling it continues to be a story/business model that resonates with people as it connects a lot of dots in the online business space.

  1. Site Redesign – Completed!

July Update – Already Completed

PRIMARY GOAL – GROW TO 30k VISITORS PER MONTH

July Update – 16,364 uniques’ which represents a +66% year over year increase. I believe if I can achieve my weekly posting plus my 10x outreach I can achieve this goal by the end of the year!

10 traffic to awi

Part 3 – Services Business Profit/Loss

11 services goals

  1. Systems Overhaul/Refresh

July Update – Kelley the project manager for the services business has joined me full time in the office and we will be undertaking this large review over the coming months.

  1. Improve email marking and sales automation

July Update – I am continuing to do some small tests to collect data before a larger overhaul. I need to get this done soon.

  1. BrandBuilders.io Becomes The Go-To Resource for Done 4 You Amazon FBA Private Label Websites and Done 4 You Amazon Affiliate Sites

July Update – Continues to be a clear winner when it comes to product/market fit with steady demand for the services offered.

PRIMARY GOAL – STAND ALONE SYSTEMATIZED SERVICES BUSINESS IN 2016

 

Part 4 – Amazon FBA Business

12 fba goals

  1. Sell FBA Business for 30x with 3+ Solid Months

July Update – SUCCESS

  1. Launch Brand #2 – Personal

July Update – After additional due diligence it turns out the business model for this affiliate site to FBA migration would not work with only $12 profit margin on a $120 product. In addition there are some interesting partnership opportunities I am exploring and will be moving quickly on.

  1. Launch Brand #3 – Investors

July Update – Sold out of most sizes of our initial order (no profit on initial order as all units were flown in) and now the first sea shipment has arrived in the US.

  1. ListingEagle.com – Hijack Monitoring Service

July Update – Similar update for June with GREAT metrics and user feedback but our ability to accelerate our customer acquisition has been tricky!

13 listingeagle setup

Overall Income Update

 

Original Monthly Net Income Target (original goal $15k/month reliable income by age 35)

  • Target Net Income = $9,350
  • Actual net Income = $31,869.24
  • 2016 Average Monthly Net Income = $30,296 (stretch goal is 30k average for the year)

14 tracking net income

Gross revenue is a vanity number for my business and I do not share it.

15 net income by division

(note Amazon FBA Income May Be Off By A Little Here – FBA Affiliate Site Income Counted in Passive Income Portfolio – Total FBA Business Income ~$10k)

 

Final Comments

July was a good month to see that my increased effort on all fronts have resulted in growth on all fronts. Having sold off 2/3rd of my FBA business which had first helped push my business over the $30k threshold and to have now bounced back to it in what is often one of the slower seasons for online business it is great to see.

Right now I have reason to be excited about the next phase of the business with lots of growth projects on the go, a growing/awesome team, more hours for me to devote to the business and plenty of room for improvement for the steady divisions of the business I am excited for Q4! Even with all the good news there is still plenty of projects which are not yet on the trajectory I want them on!

I hope these income reports provide an insight into how I organize my various projects and include actionable details for others…most importantly I hope the historical nature of these reports show to people at the stage I was at a few years ago that it is possible to build up an online business that can fund your desired life.

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3 Steps to a Productive Work Day for Entrepreneurs

As I have talked about I recently left my day job and started working from an office on my online business full time.

With my new schedule I have tried to make myself as productive as possible.

This (intentionally short) post is the 3 keys I have found to ensuring I have a productive day…

  1. Do the most important/biggest/ONE task first thing in the morning
  2. Have a plan for the day
  3. Have a schedule for the day

(more…)

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Establishing Online Business Habits – Getting Back into the Groove is not as easy as I Thought!

This post will share the challenges I have had over the last 1.5weeks re-establishing my online work routine and the 3 productivity tips that have got me back to full productivity and can probably do the same for you.

Plus a little sneak peak at a new project that will be starting shortly that I will be looking for people to work with on…(more to come soon!)

Before I had to reduce my time in my online business I had a pretty good routine going… (more…)

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5 Productivity Tips and 5 Productivity Failures While Traveling

The last few weeks has seen me doing more traveling than I normally do for my day job and holidays. The trips were somewhat unexpected and with the increased online workload of bringing a small group of beta testers through a done for you expired domain service I have been extra busy.

This post is going to talk about a few things I have done to try and be as productive as possible while traveling and several of the problems I am having. There are far more experienced travelers than me and hopefully if you are one of them you can drop some of your best tips in the comments below. (more…)

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